Privacy policy

Welcome to the EPT Agenda 2023’s privacy policy. The EPT Agenda 2023 and the Environmental Physiotherapy Association (EPA), as its coordinating and executing group, respects your privacy and is committed to protecting your personal data.

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration.

We would like to point out that data transmission over the Internet (e.g. when communicating by email) can have security gaps. It is not possible to completely protect data from third-party access.

1. Introduction

This privacy policy tells you how the EPA and EPT Agenda 2023 use your personal data when you visit our website and interact with us. Personal data are all data with which you can be personally identified. It also tells you about your privacy rights and how the law protects you. It is important that you read this privacy policy, together with any other privacy policies we may provide, so that you are fully aware of how and why we are using your data. This privacy policy was last updated on 2nd of March 2020 and historic versions can be obtained by contacting us. If you have any questions, or would like to exercise your privacy rights, please follow the instructions in this privacy policy. See How to contact the EPA about privacy below.

2. Who is responsible for data collection on this website?

The EPT Agenda 2023 represents an international call to action aimed primarily at physiotherapy education institutions around the world and was initiated by the Executive Committee and members of the Environmental Physiotherapy Association (EPA). The website is not intended for children and we do not knowingly collect data relating to children.

The website is run and administered by the Environmental Physiotherapy Association (EPA). You can find all relevant EPA and EPT Agenda 2023 contact details in the imprint of this website.

When we mention “EPA”, "we", "us" or "our" in this privacy policy, we are referring to the Environmental Physiotherapy Association (EPA), which is responsible for processing your data.

3. What data do we collect? How do we collect your data?

Your identity data is collected by you communicating it to us. It includes your title, first name, last name, country of residence, and professional role. This is the data that you enter in the petition that you can find on the EPT Agenda 2023 homepage and ‘Individual Signatories’ page.
Apart from this, our IT systems automatically collect other data when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of page access). This data is recorded automatically as soon as you enter our website. Usage Data includes information about how you use our website, products and services. Tracking Data includes information we or others collect about you from cookies and similar tracking technologies, such as web beacons, pixels, and mobile identifiers.

4. How we use and disclose your personal data

Your identity data is exclusively used for display on the ‘Individual signatories’ page on our website and the accompanying PDF publication of the EPT Agenda 2023. This page functions like a petition in which you express your support of the EPT Agenda 2023 as it is outlined on our website and the accompanying PDF publication of the EPT Agenda 2023. Once you have consented to it in the petition form, the ‘Individual signatories’ page displays your title, first name, last name, country, and professional role. It will then be included in new versions of the PDF publication.

Technical, usage and tracking data is exclusively collected to ensure that the website is provided correctly.

5. Your legal rights regarding your data

If the General Data Protection Regulation applies to you because you are in the European Union, you have rights under data protection laws in relation to your personal data:

The right to be informed – that’s an obligation on us to inform you how we use your personal data (and that’s what we’re doing that in this privacy policy);
The right of access – that’s a right to make what’s known as a ‘data subject access request’ for copy of the personal data we hold about you;
The right to rectification – that’s a right to make us correct personal data about you that may be incomplete or inaccurate;
The right to erasure – that’s also known as the ‘right to be forgotten’ where in certain circumstances you can ask us to delete the personal data we have about you (unless there’s an overriding legal reason we need to keep it);
The right to restrict processing – that’s a right for you in certain circumstances to ask us to suspend processing personal data;
The right to data portability – that’s a right for you to ask us for a copy of your personal data in a common format (for example, a .csv file);
The right to object – that’s a right for you to object to us processing your personal data (for example, if you object to us processing your data for direct marketing); and
Rights in relation to automated decision making and profiling – that’s a right you have for us to be transparent about any profiling we do, or any automated decision making.

If you wish to exercise any of the rights set out above, please contact us (see How to contact EPA about privacy below).

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details in How to contact EPA about privacy below.

If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us (see How to contact EPA about privacy below).

6. How to contact the EPA about privacy

If you have any questions about this privacy policy, or would like to exercise any of your rights, please email us at info@eptagenda2023.com or write to us with your letter addressed to: Environmental Physiotherapy Association (EPA), Knuts Vei 31, 1456 Nesoddtangen, Norway.

If you have any questions about the EPT Agenda 2023 or this website generally, please email us at info@eptagenda2023.com.

If you have any questions about the Environmental Physiotherapy Association (EPA), please email us at info@environmentalphysio.com.

7. A little request from the EPA to you

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. You can do this by sending an email to info@eptagenda2023. Thank you.

8. Changes to this privacy policy

The General Data Protection Regulation is new and the ICO is still issuing new bits of guidance about how it should be followed. So, you may see little updates to our privacy policy over the coming months. Be sure to check in and have a read every now and then. Thank you.